School and PTA fund management
without the spreadsheet headache
KittyBalance helps schools, PTAs and parent committees keep track of money coming in, money going out, receipts, events, cash accounts and bank reconciliation — all in one simple place.
Stop chasing spreadsheets, receipts and bank statements
Spreadsheets break
Versions get lost, formulas break and important details go missing.
Receipts disappear
Shoeboxes, email chains and WhatsApp pictures aren't audit-proof.
Banking takes time
Manual reconciliation is slow and easy to get wrong.
Reports take ages
Pulling information together for meetings or auditors is stressful.
Everything you need, purpose-built for school and PTA finances
Know what money you currently hold
Real-time balances across all accounts, funds and cash floats.
Manage events properly
Track income and spending for each event from start to finish.
Reconcile statements faster
Auto-match transactions and highlight what needs attention.
Capture receipts before they get lost
Snap receipts on mobile and attach to the right transaction.
Keep an audit trail
Everything is time-stamped with a clear history of who did what.
Produce useful reports
Income & expenditure, balances, event summaries and more.
Made for volunteers and school staff
PTA Treasurers
Run your PTA with confidence and clarity.
Parent Helpers
Easy to learn and quick to use.
School Business Managers
Centralise finances across the school.
Finance Officers
Accurate records and stronger controls.
Headteachers
Clear oversight and assurance at a glance.
A simple 6-step workflow
Create accounts and events
Set up funds, cash accounts and events.
Add contributors or income sources
Record who pays or where income comes from.
Import your statement
Secure import from your bank or upload CSV.
Review what needs attention
KittyBalance highlights matches and items for you to check.
Upload receipts and invoices
Attach and categorise so everything is in one place.
Reconcile and report
Lock it down and produce the reports you need.
Why schools and PTAs love KittyBalance
Less admin
Save hours every week with automation and smart tools.
Better records
Everything in one place, accurate and easy to find.
Easier handover
Clear history means smooth handover every time.
Export everything
Your data, your way. Export whenever you need it.
Start with a free trial
Explore every feature free for 14 days. No credit card required. Stay on the free plan for as long as you like, or upgrade whenever you are ready.
Monthly billing is charged at 20% above the annual rate.
Free
Get started, no cost, no card.
- 1 cash tin or fund
- Record income and expenditure
- Receipt notes and basic reports
- Single user
PTA / Small Groups
Simple, affordable and perfect for PTAs.
- Everything in Free
- Multiple cash tins and funds
- Unlimited transactions
- Add your whole committee
- Receipt capture and automatic bank reconciliation
- Audit-ready year-end packs
- Export to Excel and PDF
- Email support
Schools
Everything you need to manage school funds.
- Everything in PTA / Small Groups
- Unlimited tins and funds
- Role-based access, including read-only for governors
- Audit-ready year-end packs
- Custom categories and ledger codes
- Import from ParentPay and sQuid
- Priority support
Trusts / MATs
Multi school discounts available.
- Everything in Schools
- Onboarding and training included
Frequently asked questions
Be ready for the next committee meeting
Clear finances, confident reporting, happy schools.